This Privacy Policy explains how Unicorn Machine OÜ t/a Hired by Noon (“we,” “us,” “our”) collects, uses, stores, and protects your personal data when you use our services via the Hired by Noon platform (“Platform”).

We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Who We Are

Unicorn Machine OÜ t/a Hired By Noon is a company incorporated in Estonia. We operate a SaaS platform that allows companies to post jobs and evaluate applicants through structured, video-first, AI-enhanced screening.

2. What Data We Collect

We collect the following categories of data:

a. Applicant Data

• Name, email, and contact details
• Video responses
• CV and professional background
• Personality indicators and communication style
• IP address and device information

b. Employer Data

• Company and recruiter details
• Job listings and screening configurations

c. Usage Data

• Session activity
• Browser and system metadata

3. How We Use Your Data

• Facilitate job applications and hiring decisions.
• Match applicants to current and future job opportunities.
• Improve the platform with analytics and insights.
• Offer employers best-fit candidates based on profile matching.
• Generate anonymized data for performance reporting.

4. Legal Basis for Processing

We process data based on:

• Consent
• Contractual necessity
• Legitimate interest
• Legal obligation

5. Data Sharing & Disclosure

We may share data with:

• Employers (job-related applicant data only)
• Service providers (under strict data processing agreements)
• Legal authorities (if required)
• Other employers (only with applicant consent)

We do not sell personal data.

6. Data Retention

We retain data:

• As long as the account is active
• For a reasonable period afterward
• Anonymized data may be retained indefinitely

7. International Data Transfers

Data may be accessed from outside the EU. We use appropriate safeguards, including Standard Contractual Clauses.

8. Your Rights under GDPR

You may:

• Access your data
• Correct or update information
• Request deletion (“right to be forgotten”)
• Restrict processing
• Object to profiling
• Request data portability
• Withdraw consent at any time

To exercise your rights, contact: privacy@hiredbynoon.com

9. Data Security

We use:

• Encryption
• Access controls
• Secure infrastructure

But no system is 100% secure—use at your own risk.

10. Children's Privacy

This platform is not intended for users under 18 years old.

11. Changes to This Policy

We may update this Privacy Policy. Any material changes will be notified via email or the Platform.

12. Contact